Assistant Manager - Projects

JobPurpose

The Assistant Manager – Project keeps Modon’s hospitality development and pre-opening projects on programme, on budget and to brand and quality standards, through disciplined coordination of schedules, costs, approvals, stakeholders and documentation.

Qualification:

• Bachelor’s degree in Engineering, Architecture, Construction Management, Project Management or a related field.

Experience:

• 4–6 years’ project coordination experience in hospitality, real estate or construction
• Working knowledge of construction contracts, programme management and cost control
• Familiarity with project tools such as MS Project, Primavera and Excel
• Strong written and spoken English; Arabic is a plus
• PMP, RICS or equivalent certification preferred

Competencies:

• Organized, detail-oriented and able to manage multiple projects
• Proactive problem-solver with clear communication
• Stakeholder-focused, collaborative and diplomatic
• Comfortable with deadlines and changing priorities

Roles, Responsibilities, Duties

This role supports the planning, coordination and delivery of Modon Hospitality’s development and pre-opening projects. The role keeps programmes, budgets, approvals and stakeholders aligned, reports progress and escalates risks early, and works closely with development, design, finance, legal and operations teams to bring projects to handover on time, within budget and to brand standards.

Project Planning & Coordination

• Coordinate project plans, schedules and milestones for assigned development and pre-opening projects
• Track design, construction and fit-out progress against programme, budget and scope
• Prepare project documentation, meeting agendas, minutes and action logs
• Coordinate consultants, contractors and suppliers on submittals, RFIs and approvals
• Monitor risks and issues, escalating with proposed mitigations to the Manager
• Support handover from development to operations, including defects and snagging follow-up

Budget & Commercial Control

• Support budget preparation, cost tracking and monthly variance reporting
• Review variation orders, payment certificates and contractor claims for accuracy
• Support tender evaluations and contract administration for project procurement

Stakeholder & Reporting

• Prepare dashboards and status reports for senior management and the Board where required
• Coordinate with legal, finance, design, operations and sustainability teams on deliverables
• Maintain project records, document control and approvals in line with governance requirements

Compliance & Quality

• Ensure projects comply with local authority, EHS, civil defense and regulatory requirements
• Support brand standards and quality checks at design and handover stages
• Support sustainability and green building objectives (e.g. Estidama, LEED) where applicable

Team Support & Improvement

• Support junior project staff and coordinators with task allocation and guidance
• Contribute to process improvements and lessons-learned reviews

Modon Service DNA Essentials

The Assistant Manager – Project embodies the Modon Hospitality Service DNA through:

• Defy the Ordinary – Find practical, creative ways to deliver projects on time and to standard.

• Lead the Way – Take ownership of assigned workstreams and follow them through.

• Serve Passion – Support teams and stakeholders with care and responsiveness.

• Celebrate BIG – Recognize milestones, foster teamwork, and give back to the community.