HR Admin cum Receptionist

Gulbahar Tobacco International FZE

HR Admin cum Receptionist – Temporary Contract

Location: Jebel Ali (JAFZA), Dubai, UAE
Employment Type: Temporary Contract (4–6 Months)

About the Job:

Gulbahar Tobacco International FZE is looking for a well-organized and professional HR Admin cum Receptionist to join our team in Dubai, JAFZA, on a temporary contract for 4–6 months to cover maternity leave.

The ideal candidate will manage front-desk operations while providing HR and general administrative support, ensuring the smooth day-to-day functioning of the office.

Key Responsibilities:

HR Administration:

• Assist with employee onboarding and offboarding, including documentation, ID cards, and access passes.
• Maintain and update employee records, HR files, and databases.
• Coordinate with the PRO for visa processing, renewals, and JAFZA-related documentation.
• Prepare offer letters, employment contracts, NOCs, and other HR-related documents.
• Support payroll preparation by maintaining attendance, leave, and other employee records.
• Assist with employee training, performance reviews, and company activities.
• Ensure proper documentation and compliance with applicable UAE Labour Law and JAFZA requirements.

Reception & Office Administration:

• Welcome visitors and clients professionally and direct them to the appropriate departments.
• Answer, screen, and transfer incoming calls.
• Maintain visitor records and follow company security procedures.
• Coordinate meeting room bookings and monitor office supplies.
• Handle incoming and outgoing mail, courier services, and general office administration.
• Keep the reception area neat, organized, and presentable.

Requirements

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• 1–2 years of experience in HR administration, preferably in a similar role.
• Previous experience in JAFZA or a UAE-based company is an advantage.
• Basic knowledge of UAE Labour Law and JAFZA procedures.
• Proficiency in MS Office, particularly Word, Excel, and Outlook.
• Good communication and interpersonal skills in English.
• Professional attitude, strong organizational skills, and attention to detail.
• Ability to multitask and work effectively under pressure.
• Availability to join immediately or at short notice is preferred.