Purchase Assistant

Company: Gulbahar Tobacco International FZE

Location: Jebel Ali, Dubai, UAE

Employment Type: Full-Time (Monday–Friday)

Industry: Manufacturing

Experience: Minimum 3–5 years in purchasing/procurement, with 2–3 years of SAP experience preferred.

About The Job

We are looking for a proactive and detail-oriented Purchase Assistant with experience in purchasing and procurement within the manufacturing industry. The ideal candidate should have hands-on experience with SAP, vendor coordination, inventory management, and purchase documentation to ensure timely availability of materials and smooth procurement operations.

Key Responsibilities

• Manage the complete purchase cycle, from purchase requisition to delivery and invoice closure.

• Source, evaluate, and coordinate with suppliers and vendors.

• Negotiate prices, payment terms, and delivery schedules.

• Prepare purchase orders and maintain accurate procurement records.

• Use SAP to process purchase transactions, update records, and track purchase orders.

• Monitor purchase orders and ensure timely delivery of materials.

• Coordinate with warehouse, stores, logistics, and production teams to ensure material availability.

• Monitor stock levels, support inventory planning, and prevent shortages or overstocking.

• Coordinate stock reconciliation with the warehouse team to maintain inventory accuracy.

• Track shipments and follow up on material inward and delivery schedules.

• Liaise with the accounts department for invoice verification, payment processing, and Statement of Accounts (SOA) follow-ups.

• Maintain proper documentation and ensure timely closure of purchase and payment cycles.

• Obtain necessary approvals and coordinate with the reporting manager on purchase-related decisions.

• Ensure compliance with company procurement policies and procedures.
  Education

• Bachelor’s degree in any discipline; Commerce, Supply Chain Management, or Business Administration preferred.
  Experience Requirements

• Minimum 3–5 years of experience in purchasing or procurement within the UAE.

• Manufacturing industry experience is mandatory.

• 2–3 years of hands-on SAP experience is required.

• Experience in vendor management, inventory control, and purchase documentation.
  Language Requirements

• English: Good written and verbal communication skills.
  Key Skills & Competencies

• Strong knowledge of purchasing and procurement processes.

• Hands-on experience with SAP and MS Excel.

• Supplier and vendor management.

• Inventory and stock control.

• Purchase order processing and invoice verification.

• Negotiation and communication skills.

• Strong data entry, documentation, and record-keeping abilities.

• Time management, multitasking, and attention to detail.

• Problem-solving skills and the ability to coordinate across departments.