Admin Cum Operations Assistant

Designation: - Admin Cum Operations Assistant
Department: - Administration
Location: - Ras Al Khor , Dubai
Salary: - AED 3500 to 4000 P.M. (All Inclusive) (Salary based on experience)

KPI Incentive:- upto AED 200 P.M. ( Paid After Completion of 12 consecutive months of employment )

Travel Allowance:- AED 300 P.M. ( For all outdoor travel )
Contract Period: - 2 years employment contract
Contract Term: - Visa Indemnity to be given by Candidate
Other Benefits: - Employment Visa, Annual Vacation, Annual Air Ticket, Gratuity, Medical Insurance

Job Responsibilities: -

• Maintain agenda and assist in planning appointments, board meetings, conferences, etc.
• Attend meetings and keep minutes, Receive, and screen phone calls and redirect them when appropriate.
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages, material etc.)
• Maintain electronic and paper records ensuring information is organized and easily accessible.
• Possess excellent communication skills, both written and verbal word processing, creating spreadsheets and presentations, and filing, handling confidential documents ensuring they remain secure.
• Renew and manage office licenses/trade licenses, third-party contracts etc.
• Renew and manage office licenses/trade licenses Company’s legal documentation processing, employee visa renewals; and other Government compliances/renewals Maintained high standards of accuracy and quality in data entry and recordkeeping.
• Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders.
• Preparation of PR / PO for office-related material and other requirements including office stationery.
• Planning for food supplies at the time of clients' meetings or functions.
• Make travel arrangements for executives' Flight / Hotel / Visa booking, tracking and Managing schedules, and calendar for deadlines.
• Making arrangements for newly joined employees for seating, PC, access cards, etc.
• Assists in office renovation and handover of company vehicles and company assets.
• Maintain all office equipment under AMC (Vehicles/Machinery/AC/Vending
• Machine/Water filters/IT equipment/First Aid Kits etc.)
• Manage training and development initiatives, Managed performance appraisal systems and policies, oversee benefits and compensation (Accounts, Attendance, Utility Bills, Petty Cash & reconciliations of Payroll for staff and workers)
• Planned, coordinated, and optimized administrative procedures, resolving conflicts through positive and professional mediation.
• Handling workplace investigations, disciplinary, and termination procedures.
• Provides administrative support to top management and the general office. Monitors and improves office systems and procedures ensuring policy awareness.
• Maintaining employee files and workplace privacy, overseeing facilities management of company branches/warehouses/accommodations
• Responsible for renewing; and manage the Company’s Real estate related matters including contract preparation, cheque management, registration; termination

The job requires multi-tasking abilities & the candidate must be willing to go outdoors for work

Pay: AED3,000.00 - AED4,000.00 per month

Application Question(s):

• Can you travel outside the office for work when needed?
• How many years of UAE Admin experience do you have?
• What is your current salary, and are you comfortable with the salary mentioned in the job description?
• What is your notice period, and how soon can you join?

License/Certification:

• UAE Driving License? (Preferred)

Work Location: In person