HR DOCUMENT CONTROLLER

Responsibilities:

• HR Document Controller is responsible for the timely, accurate and efficient preparation and management of documents.
• Maintains employees' files, both electronic and hard copy.
• Controls the numbering, sorting, filing, storing, and retrieval of both electronic and hard copy documents.
• Set up, copy, scan, and store documents.
• Manage requests for documentation.
• Review and maintain the accuracy of records, editing where necessary to ensure they are up to date.
• Maintain confidentiality around sensitive documentation.
• Process and maintain employee visa documentation, including new visa applications, visa renewals, visa cancellations, and status changes.
• Coordinate with PROs, government authorities, and employees to ensure timely completion of visa-related processes.
• Prepare, organize, and track documents required for Emirates ID applications, renewals, passport updates, and labor-related documentation.
• Monitor visa, Emirates ID, passport, and labor card expiry dates and ensure timely renewals.
• Maintain records of employee insurance policies, process medical insurance enrollments, renewals, additions, deletions, and claims documentation.
• Coordinate with insurance providers and HR to ensure employees are covered under company insurance policies.
• Prepare and maintain HR documentation including employment contracts, offer letters, salary certificates, NOCs, and other employee-related documents.
• Ensure all HR documentation complies with company policies and UAE labor regulations.
• Assist the HR department with administrative tasks and maintain accurate HR databases and trackers.
• Support onboarding and offboarding documentation, ensuring all required records are completed and filed appropriately.

Requirements and skills

CAN JOIN IMMEDIATELY AND WILLING TO RELOCATE IN RAS AL KHAIMAH

• Proven work experience as an HR Document Controller, HR Administrator, Admin, or Secretary.
• Experience handling UAE employment visa processing, visa renewals, Emirates ID documentation, and medical insurance administration is preferred.
• Proficiency in Microsoft Office Suite.
• Hands-on experience with office equipment (e.g., printers).
• Professional attitude and appearance.
• Solid written and verbal communication skills.
• Ability to be resourceful and proactive when issues arise.
• Excellent organizational skills.
• Multitasking and time-management skills, with the ability to prioritize tasks.
• Strong attention to detail and ability to maintain confidentiality of sensitive employee information.
• Knowledge of UAE labor laws and HR documentation processes is an advantage.

Job Type: Full-time

Pay: AED2,500.00 - AED3,500.00 per month

Work Location: In person